Organisations struggling to keep on top of the growing volume of documents streaming into their businesses need to look at systems which will save them time while bringing order to the chaos.
That's the word from Holger Groenert, product marketing manager at Itec Distribution. He says that document management systems that integrate with printers and multifunctional products (MFPs) are one way companies can streamline workflow and bring order to the many documents they need to store and retrieve.
Powerful solutions
There are powerful solutions that make it simple for companies to automate routine document tasks like finding them on the network, scanning them from paper, converting them into standard file formats like PDF and storing them in a structured manner to facilitate easy retrieval at any time, Groenert says.
Companies can put solutions in place that not only scan paper documents, but turn them into manageable and editable electronic data. This removes much of the human error from the equation when capturing documents and saves the time and money involved in typing them in, says Groenert.
ABBYY FineReader
For example, Itec offers powerful Optical Character Recognition (OCR) tools such as ABBYY FineReader that allow users to convert scanned documents as well as electronic documents such as PDF files, screenshots and even photographs and other images into editable content. Hardcopies can instantly be transformed into digital files. And once converted, these documents allow for editing, text or content search and easy archiving.
While scanning is commonplace in most businesses, it creates nothing more than a photograph of documents. ABBYY FineReader on the other hand converts scanned documents and PDFs into editable (useful) document formats including MS Word, MS Excel or HTML files depending on your requirements.
ABBYY FineReader is able to "read" all types of documents including legal contracts, financial tables, sales data sheets, business letters, faxes, books and magazines. In fact, it can perform OCR on just about anything visible on the screen. It's also highly accurate and easy to use. And after performing OCR on a page, FineReader even proofreads and spell-checks the document!
In today's fast-paced world, the last thing businesses can afford is to waste hours retyping or searching for text in scanned documents. This solution saves companies considerable time – on average 14 minutes per page – and that is how you maximise performance from your office automation devices.